The Best Expense Tracker Apps For 2022

Learning about the features and limitations of some popular receipt-tracking applications can help you decide which is the right one for your organization. The customized approval flows and spending policies let you track and approve business travel management expenses quickly. These apps also automate expense processes such as currency conversion, mileage tracking, and employee reimbursement. Like Xero, it comes with an array of tiers and price points to suit solo freelancers as well as partnerships and larger businesses alike.

• In addition, you don’t need to worry about losing important documents anymore since Expensify scans every receipt into its own database.
• You can add budget folders to the app, and capture receipts that apply specifically to that area of your budget.
• Customers can add unlimited receipts, unlimited users and have unlimited storage of data in a simple monthly plan with no hidden charges.
• Shoeboxed takes an all-encompassing approach to loading, organizing and using receipt data.

These inputs are from successful small business owners who have used expense trackers for a while. We’ve listed the four best receipt scanner apps that are easy to use, will save you time and make tax season a snap. With helpful hints and streamlined software options, these are the best of the best receipt scanners that will make keeping track of transactions an absolute breeze. Start spending the amount of time you deserve doing the things you love, without worrying about the amount of receipts that you will have to keep a hold of.

With this expense tracker app, the virtual envelopes turn red if the budgeter overspends in that category, while money left over shows as green. The app was developed with the intent of helping users stick to budget limits without having to place actual cash into real envelopes. Expense tracker apps also can track your spending habits and give you insights to better help you understand where you’re spending and how you can cut back.

The 8 Best Receipt Trackers And Scanners For Small Businesses In 2022

For an all-encompassing experience, Veryfi works seamlessly with Logbook, Core, and Timesheetsso all your important data is stored in one place. Look for a lightweight and compact device that could fit in a briefcase or backpack easily. At Keeper Tax, we’re on a mission to help freelancers overcome the complexity of their taxes. We know every form you need and every deduction you can take to pay less this year. On the other hand, maybe you’re a freelancer who wants to run a seamless, one-person operation — and hates dealing with the hassle of filing taxes.

We look for versatility, flexibility and how well the package integrates with things like the best tax software. On top of that we’ve also taken a look at what levels of support are available with expense tracking software. Ensuring that you’ll have someone on hand to help you through any issues further down the line is always a bonus and in many ways one of the most important aspects to think about. Altogether, Hurdlr offers a comprehensive range of features along with expense tracking, and their recent acquisition of Deductr can only help increase their list. Through the app, you can scan your receipts and log your outgoings. And because Expensify analyses your company policies, it knows exactly what to send. Save time, track money, and get important insights from one of the best expense tracking packages on the market.

Fraudulent behaviors account for financial loss as well as hamper trust. Only when you track your expenses in real-time, you can identify needless expenses and spend wisely on what you need. Regardless of the size and financial capabilities of your business, it is paramount that you invest time and resources in doing real-time expense management. The FreshBooks receipt scanning app can help take any worry out of the equation. You can organise your receipts and keep track of all your payments.

Good Tracking Workflow Features

Moreover, NeatFiles can help you classify uploaded documents every time you upload them. Paid apps are typically less than $10 per month, although if you want business features like invoice creation and management, you’re more likely to pay well above that. Before paying for an expense tracker app, check to see if there’s a free trial. Most Receipt Tracking Apps expense tracker apps can integrate with your bank and credit card accounts, just like Mint can. However, this app also helps you avoid late fees by notifying you of upcoming bill due dates. It will even notify you if your account balance is running low so you can avoid an overdraft fee, or if you’re close to your credit card’s limit.

For the purposes of this piece, we’re focusing mainly on receipt-scanning apps, not printers. But if you’d like a few portable scanner recommendations, jump to our FAQ section below. Creating a solid and intuitive SaaS expense tracking and reporting solution is a daunting task. Mostly because the product needs to make sense to the finance department as well as the employees. A good system needs to be transparent and straightforward but also efficient in a number of areas.

Your finance team cannot make informed decisions when there is leaky, incorrect, and unrecorded data mass. An expense tracking application rectifies this and becomes their best friend by organizing the data and extending that with useful analytics. These apps make it easy to scan receipts for your small business on the go using your smartphone and automatically add the data to your accounting program.

Delegated Access

Finally, what if you’re looking for a way to digitize your paper receipts but don’t want to download and use a receipt-tracking app? The application can automatically turn receipts into expense entries and several can be grouped together into a single report. There’s also the possibility to import card transactions and forward expenses from your inbox. Expensify is an automated business app that aims to manage your expenses in real-time. The app wants to cut out all the hassle in accounting and ensure your books are kept up-to-date, letting you worry about other things. There are real-time dashboards so you can keep up-to-date with all your financial transactions as they happen, and you can download bank account data automatically. That way, you won’t have to waste time typing information into spreadsheets.

Neat Receipts used to be the biggest player in the app/printer combo game, but Neat eliminated its hardware in 2018 and went app-only. Fujitso is the best Neat scanner software https://www.bookstime.com/ alternative we’ve found so far. If you’re a freelancer or solopreneur who doesn’t incur too many expenses, you can use Expensify free for up to 25 receipt scans a month.

Overall, the mobile interfaces in Certify Now and Rydoo are the easiest to use to create expense reports, although Abacus comes is a close second. Abacus also sports a cool, text-like internal communication tool that none of the other participants had, and it provides the most expeditious route for reimbursement. That said, we appreciated the simplicity of ExpenseBot’s mobile app and the feature depth of Receipt Bank, too. Real-time visibility platform should quicken your payment process, provide real-time insights and analytics, and digitize and safeguard your payment information. Volopay’s finance management platform does more than that and takes control of your entire accounting and banking needs.

Best Expense Tracker Apps And Software: How Do We Test?

Some apps directly get linked to your bank and credit cards, saving you time by avoiding manual work. A popular app among the self-employed, Everlance provides solutions for how to keep track of business expenses.

At Business.org, our research is meant to offer general product and service recommendations. We don’t guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services. We also considered our accounting expert’s opinion and advice when reviewing each software brand. We weighted each category equally to calculate our star ratings, which are subject to frequent review and may change. Only you can decide on the best receipt tracker for your business—but we think the eight options we listed here are your best bet at finding one that meets your requirements. Enter your email address below to get started with a Shoeboxed monthly or annual plan of your choice.

• It also enables you to track your profit and loss in real-time and keeps you ready for the tax season.
• Based on ​an estimated travel budget, you can get customized hotel suggestions and itemized charges.
• The Epson ES-50 scans a single page in just 5.5 seconds and uploads it directly to the online storage account included with the software.
• You can also link the app to your financial accounts, and the app can even be used to automatically send your tax filings to your CPA.
• It’s easy to make this part of your everyday routine thanks to expense tracker apps that help you manage your money on the go.

Jesus Morales is an Enrolled Agent and has 7 years of bookkeeping and tax experience. The app has received numerous awards from big names like Nasdaq and PC Magazine. Most of the praise comes from the way Abukai automates report-generation for you. Expensify lets you snap a picture of the receipt, and it will process the receipt photo to pull out all the important details.

Some may call Veryfi the underdog of the top-performing receipt scanning apps on the market. However, the lesser-known app is an industry leader with respect to data security. As a HIPAA compliant receipt scanner, Veryfi is the ideal app for businesses that deal with sensitive information.

How Does Receipt Tracking App Work?

As an alternative, Shoeboxed will send you a “magic envelope.” Fill the envelope with your receipts, business cards, and other documents, then send it back. Shoeboxed will automatically transform those documents into digital data for you.

• Making sure you don’t spend too much, or spend your money on the wrong things requires a lot of discipline and attention to detail.
• Only when you track your expenses in real-time, you can identify needless expenses and spend wisely on what you need.
• Wave Receipts, another free mobile app, focuses on a narrower range of functions than other receipt-organization tools.
• That said, the products that glean the most data from receipt images are Certify Now and Rydoo, a key reason why both earned our Editors’ Choice award.
• Just click a picture of the receipt and the app extracts all the information from it.
• The ability to turn your receipts from paper to a digital format can make your expense tracking much simpler.

From mileage tracking to real-time analysis of expenses, Rydoo has a whole laundry list of features. However, what truly makes it stand apart from the crowd is its integration with other software, which makes the migration to/from different platforms a breeze.

Quickbooks Online: Best Receipt Scanner Within An Accounting Software

Abacus provides an easy way to reimburse your team, reconcile corporate credit cards and implement expense policy. What truly gives Abacus the edge is its ability to automate expense policy and approval hierarchy. Policy rules are applied to expenses before they are submitted, preventing any violations. Custom routing rules then send the expense to the best-matched approver. Once an expense has been approved, Abacus handles the reimbursement and direct deposits into the employee’s bank account.

Note that with this receipt tracker app, there is a two-step process. Then, you will be asked to confirm the details to ensure that they were read correctly by the app. The double-check system prevents incorrect data from finding its way into your expense reports. You can connect your various accounts to the app, connect your bills to the app, and then automate your bill paying. Some other features include an expense tracker with a nifty pie chart, categories so you can keep track of business stuff, and a decently simple UI. Expense fraud costs companies money as well as having an adverse impact on their reputations. Digitalizing expense reporting massively lowers the risk of doctored numbers as receipts and invoices are SmartScans of the primary documents.

But it doesn’t mean that you will be nitpicking over every single detail and handling a humungous load of information. Select reviewed more than a dozen expense tracker apps and found the top choices for monitoring your spending. Most receipt scanning apps will limit the number of receipts that you can scan each month.

Better still, you can currently explore the power of QuickBooks with a free 30-day trial. This becomes an essential concern the more employees a business has, as lost receipts are literally money thrown away. Software that allows businesses to keep a proper record of expenses isn’t just more efficient, it’s also more profitable. From travel to accommodation, employees incur expenses on a lot of different things. Getting these expenses reimbursed is a tedious process, often involving sending multiple invoices and waiting for them to be approved.

Zoho Expense is our favorite receipt-scanning software for small-business owners. Even its free plan is incredibly fully featured, giving freelancers and small-business owners a cheap way to prep for tax time and budget for the year. And its paid plans include trip planning and corporate card features, perfect for midsize businesses to international corporations. Its corporate plans start at $5 per user per month or $10 per user per month . A receipt scanner could also be a larger desktop device that you use to scan and upload receipts.

You can pay your bills and invoices and store receipts for future reference. Furthermore, you can schedule payments in advance and do repetitive payments in an automated manner. It can happen anytime when you suddenly have to get hold of a receipt or need some specific information from them. Hunting through your filing cabinet to find the right one can be quite challenging and confusing. But receipt tracking apps understand this challenge and have multiple search filters and before you know it, you have the right receipt that you were looking for through filters. While some people may find looking at their monthly credit or debit card statements enough to keep their spending in check, others need something more hands-on. You can opt to track your transactions daily in a spreadsheet or to use technology like an expense tracker app.